The difference between a business trip and Luxury Tour and Tripis clear to everyone, even if nowadays companies and workers are increasingly focusing on business leisure, a new trend that adapts the needs of the business traveller with the opportunity to enjoy the business trip. Traveling for work means organizing in time a series of practices that will avoid problems and misunderstandings during the stay, in order to guarantee the success of the job away.
6 tips for organizing business trips
- Documents needed
Sometimes a business trip can happen suddenly, for this reason, you try to always have your travel documents available: your identity card and passport. Find out if the country where you are traveling requires a visa and, if so, what documents are needed to obtain it, for example, length of stay, the purpose of the trip, employment contract, reservations, passport expiry date, etc. If you have to drive, check that your driving license is in order and can be used during your business trip abroad.
- Find out about the country of destination
In addition to checking that you have all the necessary travel documents, also inquire about other aspects related to the country of the business trip. Do not underestimate their weight, some may even be the drivers for the success of the business trip.
Find out about the security situation in the country, whether you need to get vaccinated before departure or whether there are different laws regarding driving or transporting medicines. Also find out about a number of practical aspects, such as the quality of the health service, the use of adapters for electrical outlets, internet coverage or how to change foreign currency, withdraw money, etc.
- Choose a business travel insurance
Unlike luxury travels, a series of damages can occur during business trips which is convenient to insure with a specific insurance policy. Frequent use of means of transport increases the possibility of a loss of baggage, loss of connection with another means of transport or previously purchased services (flights, transfers, hotels, etc.) due to delays or cancellation, especially by airlines.
Whatever the most suitable insurance policy, this must-have ample coverage for the costs of health or surgical care for illness or accident, repatriation, civil liability.
- The suitcase suitable for the occasion
Again, making a suitcase for a business trip is different from a suitcase for a leisure trip. Check the maximum dimensions and weight accepted by the airline with which you will travel, and find out what you can check in hand baggage. If you carry your computer, electronic devices or important documents in your hand luggage, carry them with all necessary safety.
- The choice of the hotel
Traveling for work often means having to work when you least expect it, for this reason, the choice of the hotel must be taken carefully since it will not only be the place where you will rest. Look for a hotel that enjoys a central location, close to the underground or railway station, so that you can easily reach the offices that interest you. Check that the hotel has a good internet connection, a meeting room, parking, laundry service, and 24-hour dining service. When booking, try to do so with flexible rates.
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